How to Document Employee Investigations
In order to provide the companies with an efficient investigation, it is essential to gather evidences as they support the statements made. Moreover, depending on the result of the investigation, the documentation acquired throughout the inspection may be crucial to lawful procedures.
In an employee investigation, there are many types of documents, which include a statement from the subject to accusation, a report that includes a description of steps taken over the investigation, and witness interviews as if it is documented as part of the inspection, it is testimony.
What Steps Need To Be Taken During An Employee Investigation?
During an employee investigation, there are some steps that a private investigator must take into consideration, which include:
- Plan the inspection
- Conduct interviews
- Collect important information and documents
- Reach a conclusion
- Write a report
These steps are crucial so the investigation can be effective and successful.
Moreover, the inspection should be full of important information, so it is essential that the private investigator gathers as many details as possible and interviews relevant individuals for the investigation, such as witnesses and target.
What Parts Of The Investigation Need To Be Documented?
Documentation is an essential element of an investigation as it is used to register what the individuals said and when they said it. Moreover, documenting everything enables you to outline problems and inspection steps.
On top of that, private investigator should record accurate written summaries analysis which should contain date, time, location and who are involved. Also, written notes, letters, important work documents, meeting reports, and work assessment include important documents that should be recorded.
In addition, other parts of the investigation that should be documented are interviews and witness statements.
Who Should Be Able To Access These Documents?
During an investigation, it is crucial that the information doesn't leak, and it is kept confidential. So, private investigators are one of the individuals who can have access to investigation documents since they are the ones who are obtaining them.
In addition, an employer can be updated with recent details from an employee's investigation.
Should The Employee Under Investigation Be Supplied With The Findings Of The Investigation?
In case a staff member is under inspection, they should be notified in writing of the accusations against them and that an investigation will be conducted. Moreover, they will be completely informed about the inspection into their activities from the beginning. However, the investigation must be secret in case there is a chance that the staff member can manipulate witnesses or tamper with proof.
In case you wish to obtain further details about employee investigation, contact Private Investigator by dialling 0800 061 4397.